1st Events Detail Summary/Invitation Mailing

Once the fees are figured out, you will want to send a reunion “invitation” with event details, costs and RSVP instructions.

The VMA High School Class of 1990 will host its 20-Year Reunion on June 25-27, 2010. Come one, come all to the meet up with old friends and make new ones.

FRIDAY, JUNE 25, 2010
Opening Night Reception at The Rock and Roll
201 Pine Street, Your City, KY
Time: 7:00pm-10:00pm
Appetizers and Cash Bar. Casual Attire.

SATURDAY, JUNE 26, 2010
Dinner and Dance at The Lewy Bodies
255 S. Tangled Aveune #1800, Your City, KY
Time: 7:00-11:00pm 
Dinner and Cash Bar. Cocktail Attire.

SUNDAY, JUNE 27, 2010
Family Picnic at the Elmo Falls Community Park
1400 Zoe Avenue, Your City, KY
Time: 11am-3pm
Includes BBQ and Drinks. Fun Activities for Kids.

TICKET PRICES:
YOU MUST REGISTER BEFORE MAY 20, 2010 TO PURCHASE TICKETS AT THESE PRICES. AFTER MAY 20TH, A $10.00 LATE FEE IS ADDED TO EACH TICKET PRICE FOR FRIDAY AND SATURDAY EVENINGS. A $2.00 LATE FEE IS ADDED TO THE FAMILY PICNIC EVENTS.
Friday Night Only: $40.00 per person. Memory Book Included.
Saturday Night Only: $88.00 per person. Memory Book Included.
Friday/Saturday Combo Ticket: $105.00 per person $23.00 SAVINGS! Memory Book Included.
Sunday Family Picnic: $4.00/Adult Ticket and $2.00/Child Ticket.

TICKET PRICE INCLUDES: Catering, Venue, Alumni Search, Mailings, Decorations, DJ, Photo Name Tags, Memory Book.

REGISTRATION INFORMATION:
1. There is a limited number of walk-up registrations available on the day of event. Cash is the only form of payment accepted, however we strongly recommend that you pre-register.
2. You may also just purchase Reunion Memorabilia if you can’t attend any of the reunion activities.

PAYMENT: Please mail your check to Jane Smith P.O. Box 1107 Your City, KY 41111.   Please make sure to note your name.

TICKETS: After you register, you will receive an email confirmation. This confirmation and/or a Photo Id will serve as your admittance ticket to the reunion events.

HOTEL ACCOMDATIONS: Include if applicable including Hotel Name, Address, Phone Number, Room Rate, etc.

REFUND POLICY: (Here’s an example of a refund policy if you would need one).  Refund Requests must be made in writing 7 days in advance of the reunion. Please email katie@event-place.com to request a refund. A $10.00 cancellation fee applies to each individual registration. Reunion Memorabilia is non-refundable.

 
REUNION COMMITTEE: John Smith, Jane Green, Joe White, Jen Barry

________________________________________________________________________________________________
 
 

2nd Events Detail Summary/Invitation Mailing

Dear Classmates,

Thanks to all of you who took the time to fill out our surveys and provide your ideas and input for our upcoming reunion.  We received a lot of great ideas and suggestions and our plans are based on the input you provided.  As our XXth Class Reunion approaches we are happy to announce that we have scheduled our reunion on the weekend of date.

The cost for the weekend is $50.00 per classmate (with spouse included).  This will cover all the weekend activities.  We felt that this amount was fair and it would cover most, if not all of the expenses.   Since many of you thought it would be nice to give a gift on behalf of the class, we have also decided that a donation basket will be available if anyone wants to contribute.  The moneys collected from the basket will be given on behalf of our class.  The events to take place are the following:

·         Saturday Evening Dinner (Spouses or significant others welcome) – Catered dinner at Bob’s Polish Fiesta Steakhouse

·         Sunday Morning Picnic Lunch (Families welcome) – Hot dogs, Hamburgers, etc served.  Please bring your own cooler of drinks for you and your family

Please send the enclosed RSVP by (insert date here) with your enclosed payment by check or money order.  We are very excited to see all of you and hope that you can join us!  If anyone has any questions or concerns, please feel free to contact us.

Sincerely,

Reunion Committee

Sample of enclosed RSVP card

Name_________________________________________ 

Address_______________________________________
City, State, Zip___________________________________
Phone______________E-mail______________________

____I plan to attend the Saturday Dinner    # of guests____ 
____I plan to attend the Sunday picnic        # of guests____
____I will not be attending the reunion

Please make checks payable to:
Reunion Committee Member            Amount Enclosed:
123 Main Street
Your City, St, ZIP                                   $_____________

 

 (For invitation samples, please download the file below: Events Detail Summary-Invitation Mailing)